Privacy policy

1. Introduction

Welcome to Tappin’ In Ltd ("we," "our," or "us"). We are committed to protecting your privacy and handling your data transparently and securely. This Privacy Policy explains how we collect, use, and protect your information.

2. Using the Website

2.1 Information We Collect

When you visit our website, we may collect the following data:

Automatically Collected Data
- IP address, browser type, and device information.
- Usage data (e.g., page visits, time spent on site, interaction logs).
Cookies and Tracking Technologies
- We may use cookies and similar technologies to enhance your user experience. You can manage cookie preferences through your browser settings.

2.2 How We Use Website Data

We use the data collected through our website to:

Improve site functionality and user experience.
Analyse visitor behaviour for website enhancements.
Ensure security and prevent fraud.

2.3 Legal Basis for Processing Website Data

Legitimate Interest – To improve services, ensure security, and analyse user behaviour.
Consent – Where required, such as for cookie preferences.

2.4 Data Sharing and Retention

Data collected through the website may be shared with IT service providers for secure storage and website management.
Data is retained only for as long as necessary for analytical and security purposes.

3. Storing Freelancer Information

3.1 Information We Collect from Freelancers

When you engage with us as a freelancer, we may collect and process the following personal data:

Personal Information Provided by You
- Name, contact details (email, phone number, address).
- Professional details (CV, portfolio, references, skills, experience).
- Financial information (payment details for processing invoices).
- Next of kin or emergency contact details (for safety purposes).
- Equal opportunities monitoring data (e.g., gender, ethnicity, disability status) – collected anonymously and voluntarily.

3.2 How We Use Freelancer Information

We use freelancer data to:

Manage contracts and payments.
Maintain health and safety records, including emergency contacts.
Conduct equal opportunities and diversity monitoring.
Comply with legal and regulatory obligations.

3.3 Legal Basis for Processing Freelancer Data

Contractual Necessity – To manage freelancer agreements and payments.
Legitimate Interest – To improve services, ensure safety, and maintain records.
Legal Obligation – To comply with employment, tax, and safeguarding laws.
Consent – Where required, such as for voluntary monitoring forms.

3.4 How We Store and Protect Freelancer Data

Freelancer data is securely stored on encrypted systems with access limited to authorized personnel.
We take appropriate security measures to protect personal data from unauthorized access, disclosure, alteration, or destruction.

3.5 Data Sharing and Third Parties

We do not sell or rent freelancer personal data. However, we may share data with:

Payment processors to facilitate freelancer payments.
Legal and regulatory authorities when required by law.
IT service providers for secure data storage and website management.

3.6 Data Retention

We retain freelancer data only for as long as necessary:

Freelancer contracts and financial records: 6 years (for tax and legal purposes).
Emergency contact details: For the duration of the engagement.
Monitoring forms: Stored anonymously and deleted after analysis.

3.7 Your Rights as a Freelancer

You have rights under data protection law, including:

The right to access, correct, or delete your personal data.
The right to restrict or object to data processing.
The right to withdraw consent where applicable.
The right to lodge a complaint with the Information Commissioner's Office (ICO).

4. Contact Us

If you have any questions or wish to exercise your data rights, contact us at:

Email: info@tappinin.com
Address: Tappin’ In, 70 Broadway, Coventry, CV5 6NS

By using our services, you acknowledge and agree to this Privacy Policy.